Create a 525- to 700-word new hire acceptance letter to send to the candidate of your choosing.  

You are the Hiring Manager for a company who has selected a candidate for its open Maintenance Technician/Janitor position. As Hiring Manager, it is your job to send out a new hire acceptance letter to the candidate.

Create a 525- to 700-word new hire acceptance letter to send to the candidate of your choosing.

Outline the following in your letter:

  • Introduction/welcome
  • Title, annualized pay, start date, and time
  • Working hours
  • Benefits summary and start dates of benefits
  • Time off
  • At-will statement
  • Closing
  • Signature line for new hire

I will copy and paste said job listing and chosen resume upon acceptance.

Maintenance Technician Job Description

Job Summary: Performs preventative and repair maintenance work and assists the Property Managers in the daily operation of each property assigned to him/her.

Essential Duties and Responsibilities:

  • Performs manual activities in the execution of repair and maintenance tasks and service requests
  • Assists in maintaining mechanical, security, plumbing, fire, sprinkler, roofing, electrical, HVAC, and other building systems
  • Assists in all aspects of the property’s maintenance, including grounds keeping, preventive, corrective, deferred, and emergency maintenance
  • Inspects drop-shipped supplies and materials for shipping damages before handling and reports any such damages to Property Manager
  • Maintains exterior and public lighting
  • Assists in enforcing quality control standards
  • Fills service requests, submitted by Residents
  • Carries out minor installation work
  • Maintains personal tools and equipment and assists with the maintenance of the inventory of tools and equipment
  • Reports shortages of consumables to the Property Manager
  • Reports all unsafe instances in Tenant space and equipment, which cannot be rectified by yourself to the Resident Manger
  • Assembles and repairs furniture
  • Performs minor door hardware repairs
  • Performs minor emergency repairs/adjustments to mechanical equipment, such as, replacing broken pipes, cleaning plugged drains, and replacing faucets, washers, and gaskets
  • Performs minor electrical repairs, such as, replacing outlets, fuses, lighting fixtures, and switches
  • Checks for minor electrical problems
  • Cleans gutters and downspouts
  • Repairs structural wear and damage to building
  • Cares of lawn, plants, shrubs, and flowers
  • Cleans parking area, sidewalks, alley-walks, hallways, and common areas
  • Prepares vacant apartments
  • Paints
  • Services appliances, equipment, plumbing, electrical system, etc
  • Picks up trash on property
  • Cleans garbage area and receptacles
  • 24 hour call for maintenance emergencies
  • Troubleshoots and assists the Building Maintenance Engineers regarding appropriate responses and action to problems that arise
  • Provides backup to projects when the Building Maintenance Engineer is out
  • Prepares property for REAC and other third party physical inspections`
  • Inspect new properties and make recommendations for new properties.

Other Duties and Responsibilities:

  • Maintains and submits a daily personal timesheet and submits it to the Property Manager on the dates required
  • Receives training in order to achieve the objective of developing an understanding of skill required for the position
  • Makes recommendations to Property Manager for department and property changes and/or enhancements
  • Assumes additional duties/projects as assigned and/or required

Knowledge, Skills, and Abilities:

Skills shall consist of, but are not limited to, the following:

  • Maintain open communications and foster harmonious working relationships among all employees
  • Possess excellent verbal, written, interpersonal, communication and organizational skills
  • Possess attention to detail, quality, and accuracy in all work
  • Ability to think, assess, and act decisively in handling multiple tasks concurrently
  • Use good judgment to ask appropriate questions and request assistance with needed
  • Knowledge of occupational hazards and safety precautions
  • Knowledge of basic operations, tools, and terms used in building maintenance engineering
  • Ability to listen and follow instructions in carrying out duties while completing tasks within an established time budget
  • Knowledge of power, water, and gas turnoffs, cleanout traps, fire extinguishers, and fire hydrants
  • Familiarity with HVAC systems and various appliances
  • Ability to read, understand, and use complex blueprints, schematics and equipment manuals
  • Desire to support Property Manager’s standards, which encourage a clean, orderly, and safe environment

Physical Demands:

The physical demands here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to

perform the essential tasks. The appropriate safety techniques must be known and used when performing each of the following procedures.

  • Ability to lift and/or move up to 50 pounds and occasionally lift and/or move up to 100 pounds
  • Ability to regularly reach with hands and arms; stand; walk; use hands and fingers to handle, feel, or operate objects, tools and controls
  • Ability to frequently sit, drive, climb or balance, push or pull, stoop, kneel, crouch, twist, or crawl to perform assigned duties
  • Ability to perform physical labor such as moving furniture and equipment and climbing ladders
  • Ability to follow instructions concerning various chemicals
  • Ability to understand and follow verbal or simple written instructions
  • Ability to do strenuous work
  • Ability to drive a company vehicle

Education and Experience:

  • High School Diploma or equivalent
  • 7-8 years of relevant engineering experience, preferably for a Property Management company
  • Evaluative knowledge of mechanical, security, plumbing, fire, sprinkler, roofing, electrical, HVAC, and other building systems
  • Advance education and technical training is highly desirable
  • Valid Driver’s License

Chosen Resume :

Joe Johnson


Congregation Illinois

Head of Maintenance – 5/09 to present

  • Oversee one full-time employee and one part-time employee.
  • Daily cleaning of offices, sanctuaries, kitchens, library, restrooms, classrooms, public and party areas.
  • Perform building maintenance and repairs as needed including, but not limited to: plumbing, painting, light electrical, carpentry, and tile work in the congregation building and preschool
  • Set-up and break down of school rooms, meeting spaces and party areas as per event schedule
  • Maintain friendly working relationships with vendors, staff, congregants and students by delivering excellent customer service
  • Ensure safety and working order of building equipment, machinery and tools
  • Carry out routine daily building inspection
  • Communicate weekly with Executive Director, Pre-School Director, and kitchen staff to discuss upcoming schedule of events, recommend building improvements/repairs, and long-term goals
  • Continual floor and carpet care which consists of stripping, waxing, buffing, spot cleaning, and shampooing
  • Train new custodial and temporary staff
  • Order and inventory cleaning and building supplies
  • Snow removal and light grounds keeping
  • Operate building sound system
  • On call 24 hours a day

Manufacturing, Illinois

Grind Hand – 02/06 to 04/09

  • Used Okamoto manual and automatic grinders for flat and OD grinding
  • Deburred and polished free flow and locking valve assemblies for plastic mold injection, operated lathe for angle cutting and facing
  • Read blueprints, completed final inspections to insure product adhered to OEM/manufacturer’s specifications

Manufacturers Brass and Aluminum, IL

Coremaker – 02/05 to 02/06

  • Manufactured cores for aluminum and brass castings.

Aluminum Foundry, California

Maintenance Foreman – 08/87 to 11/04

  • Maintained and repaired machinery for the entire foundry including furnaces, shell core and dry sand machines, die grinders, permanent molds, patterns, core boxes and hydraulics
  • Building maintenance that included plumbing, painting, plastering, light construction, electrical and general cleaning. Ordered replacement parts and machinery, operated and maintained fork lift
  • Operated engine lathe, vertical and horizontal mill, surface grinder and drill press, fabricated steel, aluminum fixtures and shop aids
  • Used Oxy-Acetylene and Arc Welding equipment, prepared and melted aluminum alloys for daily production
  • Made green and dry sand cores and molds, performed sand blasting, ran disc and belt grinder, removed gates, sprues and risers, rough grinding of castings, performed penetrant inspection, conducted final inspection of castings to adhere to government/client specifications; trained in Statistical Process Control; upheld safety standards.


Community College and Valley College

  • Welding and Machining classes

References available upon request

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